Education Monitoring & Support Services Division(EMSSD)
Ministry of Education
The
EMSSD will function guided by the vision and mission which may change as the
system of education develops. At the present state of education in the kingdom,
EMSSD will be guided by the vision and mission stated below.
To
be an apex professional division in monitoring and supporting teaching learning
processes, curriculum development, training and action research in the field
of education.
To
develop, institutionalize, monitor, and provide professional support services
to the decentralized monitoring and support services system, carryout action
research related to teaching learning processes and educational issues, school
management and educational programme, training and curriculum development.
The
EMSSD is responsible for and will continue to spearhead the development and
decentralization of the monitoring and support services system of education
for institutionalization. Towards that effort, it will build capacity, develop
monitoring tools and establish modalities for monitoring and support services
at the dzongkhag, cluster, school and individual staff levels.
Therefore,
upon institutionalization of decentralized monitoring and support services system,
the role of the EMSSD shall be to:
o
Monitor
the DEMSS system at Dzongkhags and provide support services to institutionalize
DEMSS system at Dzongkhags, cluster schools, school level and at individual
level.
o
Carry out impact studies and review of
decentralized monitoring system,
o
Organise
monitoring skills workshops to support the DEOs, Focal Persons and the monitoring
personnel, giving them the skills and techniques of monitoring and providing
support services.
o
Plan,
design, and produce monitoring tools and instruments,
o
Conduct
research and evaluative studies on issues of educational concerns,
o
Carry
out any ad hoc studies and any other work that are assigned by the Education
Directorate and the Ministry,
o
Monitor
and provide support services to newly established schools or schools with newly
appointed heads, and
o
Present
the State of Education Report at the Annual Education Conference.
Education Monitoring and Support Services Division (EMSSD) is the monitoring
body at the centre. A senior educationist with a wide range of experiences heads
the division in the system. The staff comprises of a team of officers called
Education Monitoring Officers who are recruited from within the system. The
directorate is organized as follows.
To
carry out the responsibilities of the division efficiently, it is important
to expand the division to a workable size. The EMSSD’s directorate is required
to have four units with a head and a team of EMOs with specialization appropriate
to the requirement of each unit. The units are based on the three main areas
in monitoring and support services of EMSSD i.e. teaching-learning processes, management
of school, and research/ study. They are:
I.
Teaching Areas/Unit
(with a Unit Head and EMOs specialized in teaching subjects):
The
Teaching Unit consists of EMOs with specialization in teaching Languages (Dzongkha
& English), Science & Mathematics, and Social Studies. These EMOs should
have the experiences and expertise in teaching and pedagogy in primary schools,
secondary schools, and tertiary institutes or, experiences in curriculum development,
or experiences in assessment of student achievement.
This
unit is responsible for developing teaching-learning guidelines for the teaching
force, carry out survey and research related to teaching-learning, monitor teaching-learning
processes, support the teaching force through sharing of new knowledge and skills
to improve the quality of teaching and assessment of students’ performance,
and provide training to the teaching force.
II.
Management Areas/Unit
(with a Unit Head and EMOs specialized in management)
The
Management Unit is responsible for studying, developing guidelines on management
of educational institutions and related matters, monitoring, carrying out surveys
and research, supporting the institutions with managerial knowledge and skills
of good management practices, and training of heads of educational institutions.
III.
Research and Evaluation
(With a Unit Head and EMOs specialized in research works)
Responsible
for coordinating work on research functions of other units, survey and any studies
related to teaching/ learning processes and management of educational institutions,
publish materials and supply them to the institutions and the administrators
in the Ministry.
IV.
Administration (with
administrative officer and the support staff)
This
unit looks after the general management of the Division. Its specific responsibilities
are:
o
Supporting
correspondence of the units or sections,
o
Financial
management of the Division and its programs,
o
Procurement
of equipment and stationery for the units,
o
Maintenance
of EMSSD’s properties,
o
Arrangement
of logistics for the conference/workshops of the
division,
o
Welfare
of the personnel of the EMSSD as and when need arises.
The EMOs are recruited from the successful personnel of the
educational institutions: from teaching force, management and agencies like
NIEs, BBED & CAPSD either on secondment or permanently. The recruitment
has to undergo stringent selection procedures based on specific criteria designed
and approved by the Ministry.
V.
Eligibility criteria for the selection of EMOs
o A
minimum of 5 years of experience in teaching and/ or 3 years in management of
educational institution.
o
Having worked/ working in BBE or CAPSD.
o
Specialist in one of the teaching subjects, management,
curriculum development or students supports services.
o
Successful or out standing teaching, management or in
any of the students support services of the Education Ministry.
o Possess
sound philosophy in education as qualification or recommendation.
o Person
with analytical mind and making sound judgment.
o Person
of integrity, honesty, frank and able to make sound & informed
judgment.
o Not
hesitant to speak fact and able to write well.
o
A role model, innovative and possess
the spirit of experimentation and willing for continued growth.
o
Preference will be also given to
DEOs and, Focal persons of the EMSSD.
VI.
Responsibilities of Head/ Chief of EMSSD
o
Over
all in-charge of the Division
o
Initiate
policy formulation of the Division
o
Preside
meeting & lead planning, implementing, monitoring, assessment work of all
programs
o
Review
monitoring system regularly to bring innovative monitoring system and appraise
the ministry on the EMSSD’s innovations and programs
o
Analyze
the results of monitoring and study/research and recommend the Ministry on avenues
for new education policy/ directives formulation
o
Develop
responsibility statement for unit leaders and the EMOs in different levels of
monitoring system
o
Co-ordinate
feed back sessions with the concern agencies of the Ministry
o
Participate
in the EMSSD’s programs
o
Evaluate
performance of EMOs and other staff of the Division
o
Monitor,
carry out survey/ research and support the institutions.
The Units Head will carry out the following responsibilities:
o
Co-ordinate
planning, ensure implementation, monitor and assess the programs of the unit
and compile the reports written by the EMOs of the units
o
Carry
out studies related to the units’ work, prepare the materials for publication
and supply the same to the schools/institutions
o
Review
and develop monitoring tools for the different levels of monitoring system
o
Innovate
scientific approaches for quality monitoring and support services of the units
o
Assist
the Director to formulate progressive policies for the Division
o
Assist
the Director to appraise the Ministry and the concerned divisions of the Ministry
on the findings of the EMSSD’s studies and monitoring work
o
Assigned
the EMOs specific responsibilities of the units
o
Participate
in the EMSSD’s program like any other EMOs
o
Assist
the Director on the HRD of the EMOs.
VIII.
Education Monitoring Officers
The
EMOs at the EMSSD are accountable to the concerned unit leaders and work directly
under their supervision. They would:
o
carry
out monitoring and support related program, prepare reports to submit to Unit
Heads concerned.
o
participate
in the formulation of policies guideline for the institutions, and development
of materials to support the institutions.
o
carry
out action research related to improving teaching learning in one’s subject
or carry out studies in educational issues and provide feedback for improvement.
o
facilitate
in-service programs.
IX.
Monitoring and support services Tools
The
Education Monitoring Officers from the EMSSD will design and use tools to monitor
Dzongkhag and provide professional support services base on the responsibilities
of DEOs /ADEOs and the focus each year the Department of Education may decide,
apart from the normal monitoring and support services of the DEMSS system, and
the studies on educational issues that the division may carry out. The MSS Tools
samples are given in annex 1.
Telephone: 975-2-322252 Telefax: 975-2-325141
email: emss@druknet.b